Flows/Upload a file

flowclinicalCARE 3.1+

Clinical

Concepts

Patient

Encounter Care team Condition Allergy & Intolerance Observation Diagnostic Report Service Request Specimen Consent Clinical Notes

Questionnaire Response

Flows

Search for a patient

Register a patient View a patient's profile Update patient details Manage patient identifiers Manage patient tags Mark a patient as deceased Manage patient users View a patient's appointments and tokens Create an encounter Update encounter details Assign an encounter location Manage the encounter care team Manage encounter departments Manage encounter tags Discharge a patient Complete an encounter

Restart an encounter

References

Patient

Encounter Care team Condition Allergy Intolerance Observation Diagnostic Report Consent Notes Specimen Service Request

Questionnaire Response

Overview

This flow describes how to upload a file to a patient or to an encounter in Care. You can add a file from your device, from your camera, or from an audio recording.

Pre-requisites

• The patient is registered in Care, and you attach the file to that patient.
• If you attach the file to an encounter, the encounter is not inactive.
• The file is not larger than 100 MB.
• The file is an image, a video, an audio file, a text file, an office document, or a PDF.
• You have the permissions listed below.

Permissions

Permission	Access
Write access to the patient	Lets you upload a file to the patient.
Write access to the encounter	Lets you upload a file to the encounter.

Steps

1. Open the Files tab

Open the patient or the encounter that the file belongs to.

Select the Files tab.

2. Add the file

Select Add Files. Care shows a dropdown with three ways to add a file.

Option	What it does
Upload From Device	Opens the file picker of your device. Select one or more files.
Open Camera	Opens a full-screen camera view. Take a photo. Keep the photo or take it again.
Record Audio	Opens an audio recorder with a live timer. Record your voice. Save the recording.

To add a photo, select Open Camera. You can switch between the front camera, the back camera, and another connected camera. Select the capture control to take the photo. Select the retake control to take the photo again.

To add a recording, select Record Audio. Select Stop to end the recording. Listen to the preview. Save the recording. Care saves the recording as an mp3 file. Care gives the file a name with a timestamp.

3. Name the files

Care opens the upload dialog after you add one or more files.

Enter a name for each file. A name is required for every file.

📝 Note

If you add two or more images, Care shows the Combine Files To PDF option. Select this option to merge the images into one PDF.

4. Upload the files

Select Upload.

Care shows a progress bar for each file.

Expected Outcome

• Care shows a success message after the upload ends.
• The files appear in the Files tab of the patient or the encounter.

Clinical

Concepts

Patient · Encounter · Care team · Condition · Allergy · Observation · Dx Report · Service Request · Specimen · Consent · Notes · Q. Response

Flows

Search · Register · Profile · Update · Identifiers · Tags · Deceased · Users · Appointments · Create Encounter · Update Encounter · Location · Care Team · Departments · Tags · Discharge · Complete · Restart

References

Patient · Encounter · Care team · Condition · Allergy · Observation · Dx Report · Consent · Notes · Specimen · Service Request · Q. Response

Related

• Concept: Concepts/Files

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