Flows/Register a patient

flowclinicalCARE 3.0+

Clinical

Concepts

Patient

Encounter Care team Condition Allergy & Intolerance Observation Diagnostic Report Service Request Specimen Consent Clinical Notes

Questionnaire Response

Flows

Search for a patient

Register a patient View a patient's profile Update patient details Manage patient identifiers Manage patient tags Mark a patient as deceased Manage patient users View a patient's appointments and tokens Create an encounter Update encounter details Assign an encounter location Manage the encounter care team Manage encounter departments Manage encounter tags Discharge a patient Complete an encounter

Restart an encounter

References

Patient

Encounter Care team Condition Allergy Intolerance Observation Diagnostic Report Consent Notes Specimen Service Request

Questionnaire Response

Overview

This flow describes how to register a new patient in Care. Use it when a person comes to your facility and Care holds no record for that person.

Pre-requisites

• You are signed in to Care.
• You searched for the patient first, and Care found no existing record. See Search for a patient.
• You have the patient's personal details, contact number, and identity documents.
• You have the permissions listed below.

Permissions

Permission	Access
Can Create Patient	Lets you register a new patient in Care.

Steps

1. Open the registration form

Open the Patient Registration page.

You can also open the form from the search results. If the search finds no record, Care offers to register a new patient.

2. Enter the personal details

Complete the fields in the table below.

Component	What it captures
Name	The full name of the patient. This field is required.
Phone Number	The primary contact number of the patient. This field is required. Care validates the format.
Emergency Phone Number	The contact number for emergencies. This field is optional.
Same as phone number	Copies the phone number into the emergency number. Care turns this toggle on by default.
Gender	The gender of the patient. This field is required. Select Male, Female, Non-binary, or Transgender.
Date of birth or Age	The age details of the patient. This field is required.
Select Blood Group	The blood group of the patient. This field is optional.
Patient Tags	Labels that group the patient. This field is optional.
Address	The current address of the patient.
Permanent Address	The permanent address of the patient.
Same as address	Copies the current address into the permanent address. Care turns this toggle on by default.
PIN Code	The postal code of the address. This field is optional.
Geo Organization	The government administrative area of the patient. This field is required.

Use the toggle to choose between Date of birth and Age.

If you enter the date of birth, do not enter a future date.

If you enter the age, Care calculates the year of birth.

For Geo Organization, select each level in order.

📝 Note

Deployment can configure fields which are mandatory and non mandatory. Deceased status should be marked only for patients who are brought dead.

4. Enter the patient identifiers

Enter the identifiers that your facility configures, for example a national identity number.

Identifiers that are configured as auto generated gets generated once patient registration is completed.

For more details, see Manage patient identifiers.

5. Save the patient

Save the form.

Expected Outcome

• Care creates the patient record with the details you entered.
• Care opens the profile of the new patient. See View a patient's profile.
• You can now search for the patient by name or phone number.

Clinical

Concepts

Patient · Encounter · Care team · Condition · Allergy · Observation · Dx Report · Service Request · Specimen · Consent · Notes · Q. Response

Flows

Search · Register · Profile · Update · Identifiers · Tags · Deceased · Users · Appointments · Create Encounter · Update Encounter · Location · Care Team · Departments · Tags · Discharge · Complete · Restart

References

Patient · Encounter · Care team · Condition · Allergy · Observation · Dx Report · Consent · Notes · Specimen · Service Request · Q. Response

Related

Pages that link here:

• Concepts/Patient
• References/Patient

• Concept: Concepts/Patient
• Reference: References/Patient

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