Flows/Manage encounter departments

flowclinicalCARE 3.0+

Clinical

Concepts

Patient

Encounter Care team Condition Allergy & Intolerance Observation Diagnostic Report Service Request Specimen Consent Clinical Notes

Questionnaire Response

Flows

Search for a patient

Register a patient View a patient's profile Update patient details Manage patient identifiers Manage patient tags Mark a patient as deceased Manage patient users View a patient's appointments and tokens Create an encounter Update encounter details Assign an encounter location Manage the encounter care team Manage encounter departments Manage encounter tags Discharge a patient Complete an encounter

Restart an encounter

References

Patient

Encounter Care team Condition Allergy Intolerance Observation Diagnostic Report Consent Notes Specimen Service Request

Questionnaire Response

Overview

This flow describes how to link departments to an encounter, and how to remove them.

Departments decide who can see the encounter. Staff of a linked department can open the encounter. Every encounter has at least one department. You choose the first department when you create the encounter.

Pre-requisites

• The patient has an open encounter at your facility, and you opened that encounter.
• The departments you want belong to the same facility as the encounter.
• You have the permissions listed below.

Permissions

Permission	Access
Update Encounter non clinical	Link a department to the encounter, and remove a linked department. Administrator, Doctor, Nurse and Facility Administrator have this permission.

Steps

1. Open the department sheet

Go to the encounter page.

Use one of these entry points:

• Open Encounter Actions with the Shift+E shortcut, then select Update Department.
• On the Overview tab side panel, select Update Department.

📝 Note

Care defines no keyboard shortcut for the Update Department action.

2. Add a department

1. Open the department selector.
2. Select one or more departments.

Care links each department to the encounter as you select it.

The department must belong to the facility of the encounter. If it does not, Care shows "Organization Incompatible with Encounter".

You cannot link the same department twice. If you try, Care shows "Organization already exists".

3. Remove a department

1. Find the department in the list of linked departments.
2. Select the delete icon beside the department.

Care shows "Organization removed successfully".

You cannot remove a department that is not linked. If you try, Care shows "Organization does not exist".

Expected Outcome

• The encounter shows the linked departments in the list of departments.
• Staff of each linked department can open the encounter.

📝 Note

A user of the department that owns the current bed of the patient can also open the encounter. This applies even when Care does not link that department to the encounter.

Clinical

Concepts

Patient · Encounter · Care team · Condition · Allergy · Observation · Dx Report · Service Request · Specimen · Consent · Notes · Q. Response

Flows

Search · Register · Profile · Update · Identifiers · Tags · Deceased · Users · Appointments · Create Encounter · Update Encounter · Location · Care Team · Departments · Tags · Discharge · Complete · Restart

References

Patient · Encounter · Care team · Condition · Allergy · Observation · Dx Report · Consent · Notes · Specimen · Service Request · Q. Response

Related

• Concept: Concepts/Encounter
• Reference: References/Encounter

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