Concepts/Files

conceptclinicalCARE 3.0+

Clinical

Concepts

Patient

Encounter Care team Condition Allergy & Intolerance Observation Diagnostic Report Service Request Specimen Consent Clinical Notes

Questionnaire Response

Flows

Search for a patient

Register a patient View a patient's profile Update patient details Manage patient identifiers Manage patient tags Mark a patient as deceased Manage patient users View a patient's appointments and tokens Create an encounter Update encounter details Assign an encounter location Manage the encounter care team Manage encounter departments Manage encounter tags Discharge a patient Complete an encounter

Restart an encounter

References

Patient

Encounter Care team Condition Allergy Intolerance Observation Diagnostic Report Consent Notes Specimen Service Request

Questionnaire Response

A file is an attachment uploaded and linked to another record — a patient, an encounter, a consent, a diagnostic report, or a service request. Files keep scans, photos, recordings, and documents together with the record they belong to. Care shows attachments in a Files tab on the Patient page and on the Encounter page.

📝 Note

Care stores files as generic attachments. This module has no formal FHIR R5 resource mapping in Care.

Key Attributes

Components	What it captures
File Name	The name Care shows for the attachment. Editable.
Attached to	The record the file belongs to: a Patient, an Encounter, a Consent, a Diagnostic Report, or a Service Request.
Category	An internal classification of the file.
Upload status	Whether the upload of the file is complete.
Archived	Whether the file has been removed from active use. Shown only once the upload is complete.

Category

Category is an internal classification; it cannot be selected when a file is added, and most category values have no visible label in the Care screens today.

How a file is added

A file can be added in three ways:

• Chosen from a device.
• Captured as a photo with the camera.
• Recorded as audio in the browser.

The maximum size of one file is 100 MB. Care accepts common image, video, and audio types, as well as text documents, office documents, and PDF files.

How a file is opened

Care shows a preview in the browser for images, PDF files, video files, and HTML files. For an audio file, Care shows a separate playback control. There is no preview for other file types — download the file to open it.

What can be done with a file

A file can be renamed, archived, or downloaded. Archiving requires a reason and cannot be undone; Care has no permanent delete action, so archiving is the only way to remove a file from active use.

Permissions

Action	Permission
View a file	The same permission that allows viewing clinical data for the Patient or the Encounter.
Upload, rename, or archive a file	The same permission that allows writing to the Patient or the Encounter.

For a file that belongs to an Encounter, the Encounter must not be inactive — an inactive encounter blocks uploading, renaming, or archiving its files.

Clinical

Concepts

Patient · Encounter · Care team · Condition · Allergy · Observation · Dx Report · Service Request · Specimen · Consent · Notes · Q. Response

Flows

Search · Register · Profile · Update · Identifiers · Tags · Deceased · Users · Appointments · Create Encounter · Update Encounter · Location · Care Team · Departments · Tags · Discharge · Complete · Restart

References

Patient · Encounter · Care team · Condition · Allergy · Observation · Dx Report · Consent · Notes · Specimen · Service Request · Q. Response

Related

Pages that link here:

• Flows/Archive a file
• Flows/Download a file
• Flows/Rename a file
• Flows/Upload a file
• Flows/View or preview a file

• Concept: Concepts/Patient
• Reference: References/File Upload

Open Healthcare Network's flagship product: an open-source, FHIR-native electronic medical record (EMR) and healthcare operating system.

Fast Healthcare Interoperability Resources — an HL7 standard for exchanging healthcare data. CARE is built on FHIR R5.