Flows/Collect a specimen

Overview

This flow describes how to collect a specimen for a service request in Care. You record the collection details and identify the specimen with a QR code or an accession identifier.

Pre-requisites

A user created a service request for the patient, and you open that service request.
The requested test or procedure needs one or more specimens.
The service request is in Draft or Active status. You can edit specimen fields only in these two statuses.
You have the permissions listed below.

Permissions

Permission	Access
Can Create Specimen on Facility	Lets you collect a specimen for a service request at the facility. Facility Admin, Admin, Doctor, and Nurse have this permission.

Steps

1. Open the service request

Open the detail page of the service request that needs the specimen.

The page shows a Specimens section. This section lists one card for each required specimen type. Each card shows the collection instructions for that specimen type.

2. Start the collection

Select Collect Specimen on the card of the specimen type that you collect.

Care creates a draft specimen and opens the collection form.

3. Record the collection details

Enter the collection details in the form.

Component	What it captures
Collection Date & Time	The date and time of the collection. This field is optional.
Quantity	The collected amount and its unit. If you enter one of the two, enter both.
Body Site	The part of the body that you collect the specimen from. This field is optional.
Fasting Status	The fasting state of the patient, and the fasting duration. This field is optional.
Notes	More information about the collection. This field is optional.

The form also shows the container requirements for the specimen type, if the type defines them. These requirements are read-only.

📝 Note

Care records you as the collector of the specimen.

4. Identify the specimen

Select how you identify the specimen with the Generate QR Code and Scan Existing toggle.

To create a new identifier, select Generate QR Code.
To use an identifier that the container already has, select Scan Existing. Scan the accession identifier, or type it.

5. Submit the form

Select the submit button on the collection form.

Care changes the status of the specimen from Draft to Available.

6. Print the labels

To print the QR code labels, go back to the service request page. Select Print All QR Codes. Care prints a label for each selected specimen.

Expected Outcome

Care records the specimen with your collection details.
The status of the specimen changes from Draft to Available.
The specimen has a QR code or an accession identifier.
You can print a QR code label for the specimen from the service request page.

Concept: Concepts/Specimen