Concepts/Supply Order

conceptsupplyCARE 3.0+

A supply order in Care records a request to move stock from one location to another location in the same facility. For example, a ward asks the central store to send more supplies. One supply order bundles one or more requested items, and each requested item names a product and a quantity.

Care uses the same order mechanism for two purposes. A supply order requests stock from another location in the same facility. A purchase order requests stock from an outside vendor. The source that you name on the order decides which one you create. A supply order always names an internal source location in the same facility.

Both types share the same fields, the same statuses, and the same screens.

Key Attributes

Components	What it captures
Name	The name of the order. This field is required.
Note	More information about the order. This field is optional.
Intent	How firm the request is. This field is required.
Category	The type of supply. This field is required.
Priority	How urgent the request is. This field is required.
Reason	Why you request the stock. This field is required.
Deliver From	The facility location that you request the stock from. This location must be in the same facility as the destination. This field is required.
Destination	The facility location that needs the stock. Care sets your current location as the default. This field is required.

Intent

Select one of these values: Proposal, Plan, Directive, Order, Original Order, Reflex Order, Filler Order, or Instance Order.

Priority

Select Routine, Urgent, ASAP, or STAT.

Reason

Select Patient Care or Ward Stock.

Requested items

You add requested items after you create the order. Each requested item has a product and a quantity. The product is a catalog entry, not a specific stocked batch.

Status

Care has no separate approve action or complete action. To change the status, edit the order.

Status	Description
Draft	You started the order, but you did not submit it.
Pending	You submitted the order, and the source location did not fulfill it.
Completed	The source location fulfilled the order.
Abandoned	You stopped the order before fulfillment.
Entered in Error	You recorded the order by mistake.

Relationships

A supply order does not create a delivery. To fulfill the order, create a supply delivery as a separate step.
A supply delivery can refer to the supply order that it fulfills. Care then fills in the details of the delivery from that order.
A requested item names a catalog entry, not a specific stocked batch. For more information, see the Product concept.

Permissions

Care controls supply orders with facility-scoped permissions.

Permission	Roles	What it allows
Can Create Supply Request on Facility	Facility Admin, Admin, Staff, Doctor, Nurse	Create or edit a supply order and its requested items.
Can Read Supply Request	Facility Admin, Administrator, Admin, Staff, Doctor, Nurse, Volunteer, Pharmacist	View a supply order.

Pages that link here:

Concept: Concepts/Location
Reference: References/Supply Request